Apply to Host EPSC in 2028 or 2029!
The call to host the Europlanet Science Congress (EPSC) in 2028 or 2029 is now open. EPSC is the major European meeting on planetary science, regularly attracting over 1200 participants from around the world, and is the annual meeting of Europlanet.
The deadline for applications is 15 February 2026.
Top level requirements:
EPSC 2028 and 2029 should be hosted in a European city under the responsibility of a very motivated and very capable Local Organisation Committee (LOC) led by a research institute/research organisation with close links to the local planetary science community. The proposed venue should be able to accommodate 1200-1500 participants onsite and offer options to allow hybrid access for virtual participation.
Facilities should include a large auditorium for 400+ participants, a large lecture hall for 200+ participants, 3-4 rooms for up to 200 participants, and 2-3 rooms for up to 100 participants, as well as 4-9 smaller rooms for splinters, workshops, press conferences etc.
The venue should include areas for coffee breaks, seating and working spaces, as well as the capacity to display 300 posters (300 single sided or 150 double-sided and to accommodate 15-25 exhibition booths. All facilities, including venues for proposed social event(s), should be of high-quality and accessible to all attendees, including those with reduced mobility and wheelchair users.
The venue should be in a safe and attractive location with excellent transport links (at both an international and local scale). Low-cost transportation and suitably priced accommodation for students should be available.
Process:
Candidate host institutes/organisations are welcome to apply for either or both 2028 and 2029. The preferred timing is early-mid September, avoiding holidays (e.g. Yom Kippur).
To respond to this call, please download the application pack. The application pack contains a detailed summary of the venue requirements, as well as a set of guidelines that draw on the experience of past EPSC hosts.
Applicants should fill in the application form below and submit:
- A document setting out your proposal in full, addressing all the areas listed in the venue requirements.
- A completed EPSC Proposal Budget Template (Excel spreadsheet in the application pack).
- A completed EPSC Room Requirements Template (Excel spreadsheet in the application pack).
Provisional calendar:
- Deadline for applications: 15 February 2026
- Early site visit: May-early June (to be confirmed)
- Proposal evaluation June/July
- Host selection: Announced at EPSC2026.
Questions regarding the meeting organisation should be addressed to Copernicus (epsc@copernicus.org) and questions regarding Europlanet to europlanet@europlanet.org.
Noah Jäggi, EPSC Executive Committee Chair
Wladimir Neumann, Incoming EPSC Executive Committee Vice-Chair
Ann Carine Vandaele, President of Europlanet
Anita Heward, Vice-President of Europlanet
Stavro Ivanovski, Vice-President of Europlanet
Didier Moreau, Treasurer of Europlanet
Copernicus Meetings
