Europlanet Executive Office – Invitation to Tender
Europlanet invites proposals to host its Executive Office. The Executive Office is responsible for administrative tasks, communications, membership coordination and technical support for Europlanet activities. Hosting the Europlanet Executive Office presents a unique opportunity to play a central role in Europlanet’s mission, supporting its day-to-day operations and long-term vision.
About Europlanet
Europlanet (europlanet.org) promotes the advancement of planetary science and related fields for the benefit of the community. It is an international non-profit association (AISBL), registered in Belgium, and is open to individual and organisational members. Its core programmes include the provision of access to research infrastructure, virtual tools and services, training and networking activities. It also fosters grass-roots programmes to support the community.
Scope of the Europlanet Executive Office
The Executive Office tasks are presented as a series of four Modules, which could be carried out by a single organisation, or a combination of organisations working together to complete the package of tasks. Knowledge of the planetary and/or international research community is desirable but not essential.
Overall, the staff effort is expected to total around 1 Full-Time Employee (FTE) to cover the Core Modules 1-4 (the Extended Module 2 is expected to require additional time and specialist skills and knowledge of the subject area, so is listed as optional). However, given the range of skills required, it is anticipated that a team of individuals working part time may be needed to provide the complete package of support.
Quotes are invited for hosting the whole Executive Office package, or for specific Modules (e.g. Modules 1-3, Module 4 only, or Extended Module 2).
The contract with Europlanet AISBL to provide the Executive Office services will be for a five-year period, with a review and opportunity to terminate after three years.
Timeline
Call opens: 13 March 2025
Call closes: 23 April 2025
Interviews: 5-23 May 2025
Notification: 31 May 2025
Provisional contract start: 1 November 2025
Submissions
Details of how to prepare your submission and how proposals will be evaluated can be found in the full Invitation to Tender.
Please send your clarification questions and submissions to: Anita Heward, Vice President, Europlanet (aheward@europlanet.org).
You are also welcome to request an informal call to discuss proposals in advance of the submission deadline.
